smart building apps Archives • Smart Building Apps

Tag: smart building apps

Smart Amenity Bookings for Hands off during COVID-19

The reality that was experienced by most residents living in apartment buildings, condos & HOAs who wanted to access their pool areas, gyms, lounges, BBQ areas, tennis courts, you name it — closed down at the hands of COVID-19, leaving residents and property managers in an awkward situation.

Historically, apartment buildings, condos and HOAs provide an attractive offer for dwelling-seekers. For busy workers in bustling cities, students, single individuals & the elderly, the low-maintenance and location combined with in-house amenities can often be the main selling points when choosing where to live. Latest census data from 2016 in Canada shows that nearly 45% of the population lives in some variation of apartments and shared buildings(1) while in the United States, 54% of renters live in buildings with 2-5+ units.(2) This goes without saying, the closing of amenities in these buildings to help reduce the spread of COVID-19 was and still is a new challenge for property managers.

”Hey can you make us an app?”

In May of 2020, one of our longtime clients, a property management company that operates in Toronto and Ottawa approached us with an idea — why not develop a new app to combat the amenity problem? So we did. With their extensive feedback we created Smart Amenity Bookings to provide a tool to property managers that have to work with restrictions and safety measures. In a few short weeks, we quickly learned a lot about amenity booking and what challenges need to be solved, and elements to consider. Here is what the process looked like:

First, there’s organizing your amenities

Most buildings have multiple amenities to manage, so naturally we wanted property managers to have a simple and clean dashboard to see all their amenities in one place. We also added indicators for the number of pending bookings, approved and declined bookings

Amenities inside amenities

Now that users could create their amenities, we realized that in lots of cases, amenities need to be broken down into other amenities. The most common occurrence was the gym, where each individual machine, free weight area, stretching area, etc. had to be managed separately. Taking that into account, we made it possible to link amenities to others by selecting a parent. This way property managers were quickly able to assign each amenity to a more general category if needed. At the system level, the parent had its own set of rules and each amenity could have their rules too.

Capacity Levels — changing restrictions

As restrictions continue to be implemented and changed throughout the months, property managers have to be able to make quick changes that will keep their amenities in check. The first of which is setting capacity levels. If the regulation allow for only 10 people in your gym at once, then you can set a maximum of 10 at all times. As bookings come and go, spots open up and the system always checks to make sure the capacity is respected.

Now to take things one step further, if you want to set capacity levels for your individual amenities like each gym machine, you can also do it, and the system runs checks to ensure that your Gym level restrictions are still respected.

Booking Options & Payment

Flexibility is key when it comes to booking options, some amenities may be closed during certain time frames or only open on certain days of the week. Property managers can also enable fees for their amenities and allow the residents to complete the payment portion online.

Why Property Managers Need Property Management SoftwareProperty management is a lot more difficult nowadays. Every aspect of a residential, commercial, or parking real estate must be managed. If space is rented or leased, that also needs to be tracked. There can be a lot of information that needs to be managed, from owners’ and renters’ personal information, to payments and notifications.

Smart Building Apps is a cloud-based software system for property managers. It can assist in managing hundreds or thousands of properties.

Why Property Managers Need Property Management Software

The days are gone when you could manage a business merely through books. But how are you managing your property now? Are you using an Excel or Word program that likely has outgrown itself through a vast amount of recorded information? Perhaps you’re uncertain how to track all this information and then access it quickly?

Our software has been designed to assist property managers in saving time, money, paper, and storage space. The information you require is at your fingertips. You can also go in and update records in a timely manner, rather than filling out a form and doing it later.

Your entire team will be able to access the latest and most up-to-date information. There will be no back-and-forth because someone forgot to update addresses due to the old system being too difficult to use.

Green Compliance

Many companies today choose to obey green compliance. That means minimizing their impact on the environment, and preventing the mass dump of paper into the landfills. With our software you won’t need to print out endless piles of papers, then have to store it in a big filing cabinet.

With Smart Building Apps, you won’t need to print out reports and details for all of your commercial, parking, or residential properties. Our system can be accessed from anywhere in the world. Simply log in online to find the information you need.

This also guarantees that information is always up-to-date, and that labor costs are minimized as you don’t need to hire anyone to file all day long.

How the Smart Building App Works

Our software is cloud-based, and that means you simply type in the URL to our company, or click on a bookmark or link. You sign in with your credentials and password. You can do this on any laptop from anywhere in the world.

You do not need to download anything in advance, or do any upgrades to your current servers.

If you’d prefer to log in with a tablet or smartphone, we also have apps to do that. This is to log in directly to monitor an individual or certain number of properties.

Get an Estimate Today

Not only will you save time and money, but you’ll also more effectively run your business, and reduce office face time. This live system will track your entire team, leading to timely updates of valid information. This will all result in happier residents who are confident in what you do.